Exhibitor Notification of Intent to Use Exhibitor-Appointed Contractor

DEADLINE DATE: February 22, 2019

Exhibitors with custom stands may use either the official show contractor (Freeman) or an exhibitor-appointed contractor of their choice. ABACE exhibitors must notify ABACE show management of their intent to use an Exhibitor-Appointed Contractor (EAC) to install or dismantle their stands or to provide any services for their stands. An EAC is any vendor other than one of the official suppliers that an exhibitor wants to use before, during or after the show. Exhibitors must follow the following steps to notify ABACE management of all EACs who will be working on show site on their behalf:

  1. Exhibitor submits Notification of Intent to Use Exhibitor-Appointed Contractor (EAC)/Stand Builder form online no later than February 22, 2019
  2. EAC completes Exhibitor-Appointed Contractor (EAC) Contract/Application and uploads a copy of their Certificate of Insurance (COI) online no later than February 22, 2019.
  3. Exhibitor/EAC submits stand drawings via online portal by February 22, 2019 deadline.

Please note:

  • Exhibitors who fail to register their exhibitor-appointed stand builder/EAC by the February 22, 2019 deadline will be required to hire the services of the ABACE official service contractor, Freeman, for installation and dismantling of their stand.
  • EACs who have not been registered by the exhibitor and/or EACs who have not completed the online contract/application and provided a copy of their insurance certificate may not be permitted to work on site at ABACE.
  • Stand drawings will not be reviewed by show management until the Notification of Intent to Use Exhibitor-Appointed Contractor form and EAC Contract/Application have been completed online and the EAC’s certificate of insurance has been received. Stand drawings must be submitted for all raw space, including inline raw space, even if exhibitor will be using same stand as in previous years.
  • Once these documents have been approved by ABACE management, EAC will be provided with a direct link to the online photo ID badging process.
  • Contractors will be required to upload photographs for each contractor badge requested.
  • All contractor photo ID badges will be held for on-site pickup at the “Contractors Badge and Performance Bond” service desk area located at the Shanghai Hawker Pacific Business Aviation Service Centre hangar.
  • Photo ID badges: All stand contractors and EACs must wear photo ID badges during set-up and dismantling of exhibits at ABACE. The cost per badge is 250 RMB (approximately U.S. $39) and is payable only in cash on site.
  • EACs who have not been registered by the exhibitor and/or EACs who have not completed the online contract/application and provided a copy of their insurance certificate may not be permitted to work on site at ABACE.
  • It is the Exhibitor's responsibility to ensure that all representatives of the Exhibitor-Appointed Contractor abide by ABACE2019 Rules & Regulations and to provide badges for those staff working on show days. The exhibiting company is responsible for the actions of their independent contractors and sub-contractors.

DEADLINE DATE: 22 March 2019

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Exhibitor-Appointed Contractor